Privacy policy
Privacy policy - QPS Accountants BV
Last update 2020.12.02
Personal data protection
QPS Accountants BV takes privacy and data protection seriously. Consequently, the personal data that you provide will be processed by QPS Accountants BV with due care. Personal data are any information relating to an identified or identifiable natural person (data subject). In other words, any form of data that obviously relates to a particular person and which can be used to identify an individual, natural person. We will only treat the personal data that you provide us within the scope of our service provision for the purposes listed below. This Privacy Statement describes QPS Accountants BV’s policies and practices regarding its collection and use of your personal data, and sets forth your privacy rights.
Who is responsible for processing your personal data?
The personal data that you provide are processed by QPS Accountants Hasselt BV (hereinafter called QPS Accountants), with registered office at 3500 Hasselt, Prins Bisschopssingel 34A.
Purposes of the data processing
The personal data will be processed in accordance with the provisions of the EU-Regulation on the protection of natural persons with regard to the processing of personal data and on the free movement of such data of 2016, May 24 (General Data Protection Regulation or ‘GDPR’). QPS Accountants will only process your personal data for specified, explicit and legitimate purposes, i.e., for its accounting, consultancy, payroll administration and tax declaration activities, and will not process your personal data further in a way that is incompatible with those purposes. These data will only be processed for the time needed. In addition to that, QPS Accountants will also process the data of its staff, applicants and suppliers in the way indicated below.
Processing in the context of the relationship with the client
Which data
For the purposes of the above-listed activities, QPS Accountants will process the following personal data: first name and family name, telephone numbers, addresses, professional information, e-mail addresses, family composition, national registry number and other identification numbers, financial information, physical data as well as real estate and property contracts. These data are saved at secured locations, both electronically and on paper.
Retention period
QPS Accountants however is required by law to retain certain information for a specific period of time: seven years (Title III, Code of Economic Law, fiscal legislation) for all of the above-listed information, except for the name, the national registry number and other identification numbers and address information, which will be retained for ten years (Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations).
Processing in the context of employment
Which data
With regard to its own staff and candidates, QPS Accountants processes the following personal data: first name and family name, telephone numbers, addresses, bank information, professional information, e-mail addresses, family composition, national registry numbers and other identification numbers, curricula vitae, payroll information. These data are saved at secured locations, both electronically and on paper.
Retention period
QPS Accountants is required by law to retain certain information, such as tax documents, the personnel register, the individual accounts and possible appendices, for a specific period of time, i.e., seven years for tax-related documents (tax law) and five years for the personnel register, the individual accounts and their possible appendices (social law). All other data will be retained for one year at the most.
Processing in the context of the relationship with the suppliers
Which data
Within the scope of its collaboration with suppliers, QPS Accountants has to retain the following personal data as well: name, telephone numbers, addresses, professional information, e-mail addresses, national registry number and other identification numbers, bank information. These data are saved at secured locations, both electronically and on paper.
Retention period
Except for the documents that have to be retained for seven years for fiscal reasons, the other personal data will be retained by QPS Accountants for one year at the most.
Transfer to third parties
As set forth above, QPS Accountants will treat and process all personal data with the utmost confidentiality.
QPS Accountants will only transfer your personal data to third parties as necessary for our legitimate professional and business needs, to carry out your requests, and/or as required or permitted by law or professional standards. This would include:
- Authorities and government institutions
- Courts
- Social security services
- Notaries
- Accounting professionals and practitioners
- Lawyers and attorneys
- Direct suppliers or service providers of QPS Accountants
The personal data will in no way be used for commercial purposes.
Data protection rights
You have the right to access to your personal data. You have the right to retrieve and to consult your personal data and if the information we hold about you is incorrect, you may ask us to correct any inaccuracies in the personal data. You have the right to the erasure of any data concerning you (except in some cases, for example, to prove a transaction or when required by law). You can exercise these rights by sending an e-mail to info@qpsaccountants.be or a written request to QPS Accountants BV, Prins Bisschopssingel 34A, 3500 Hasselt. We will make all reasonable and practical efforts to comply with your request, so long as it is consistent with applicable law and professional standards.
Analytics and cookies
Automatic collection of non-personal data
When you visit our website, anonymous or aggregated data of a non-personal nature, such as browser type, IP address or the operating system can be collected from your computer and cookies may be placed on your hard disk as well. The collection of this information allows us to customize your on-line experience and to improve the performance, usability and effectiveness of our website.
You can set your Internet browser not to accept cookies, to warn you when a cookie is installed or to remove cookies from your hard drive afterwards. For more information, you can consult the help function of your browser.
All browsing behaviour-related information can be reduced by QPS Accountants to anonymous statistics or logfiles. In no way, these data will be analysed, individually neither personally. QPS Accountants will not transfer these data to third parties.
Google Analytics
This website uses Google Analytics, a web analysis service provided by Google Inc., to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.
Please consult Google’s Privacy Policy as well as the specific privacy policy of Google Analytics for more information.
Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. We do not have control over, or responsibility for, these companies or their use of your information.
For more information about Google Analytics and cookies, please read our Cookie Policy.
Facebook and LinkedIn
This website may include functionality to enable sharing via third party social media applications, such as Facebook and LinkedIn. These buttons and widgets are included using a code supplied by Facebook and LinkedIn. This code places, amongst other things, a cookie on your device (see above). Please read the privacy policies of Facebook and LinkedIn (which may change from time to time) to find out how your personal data, which are collected through this code, are processed.
Changes to this statement
We may modify this Privacy Policy from time to time to reflect our current privacy practices as well as to comply with legal and regulatory obligations. Changes/update information will be published on this page.